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Landlord learning centre

List properties and manage applications

Learn how to publish a property, evaluate evidence, record decisions, issue leases, and delegate without losing control.

Open landlord workspaceReviewed October 16, 2026
1

Publish a property

Create an accurate listing and share its application path.

Before you start

  • Address and rental terms
  • Authorized listing photos
  • Correct availability and contact information

Step 1 of 3

Create the property

Enter the facts that listings and applications will use.

  1. 1Open Properties and choose Add property.
  2. 2Enter address, rent, bedrooms, availability, amenities, and description.
  3. 3Upload and arrange representative photos.
  4. 4Save, then reopen the property to check the display.

You are finished when

The property appears in your portfolio.

Step 1

Create the property

Enter the facts that listings and applications will use.

Add property →

Step 2 of 3

Activate and maintain it

Keep application availability aligned with the real listing status.

  1. 1Review the property’s current status.
  2. 2Set it active when ready for applications.
  3. 3Update rent, availability, description, and photos when they change.
  4. 4Mark it rented or inactive when applications should stop.

You are finished when

The portfolio and application availability match your intent.

Step 2

Activate and maintain it

Keep application availability aligned with the real listing status.

Manage properties →

Step 3 of 3

Share the apply link

Each property has its own application route.

  1. 1Open the target property’s Apply link card.
  2. 2Copy the link and verify the property name.
  3. 3Send it without including private applicant information.
  4. 4Watch Applications for new submissions.

You are finished when

Applicants enter the pipeline for that property.

Step 3

Share the apply link

Each property has its own application route.

Copy apply link →
2

Review and decide

Assess evidence consistently and keep communication with the file.

Before you start

  • A submitted application
  • Your lawful screening criteria
  • Time to review source labels

Step 1 of 3

Triage the pipeline

Use filters and comparison to organize review, not automate it.

  1. 1Filter by property or status.
  2. 2Read the card’s submitted date and stage.
  3. 3Use Compare for factual side-by-side review.
  4. 4Open the full file before deciding.

You are finished when

You have a clear review queue.

Step 1

Triage the pipeline

Use filters and comparison to organize review, not automate it.

View applications →

Step 2 of 3

Read evidence and sources

Verified, self-reported, and pending information have different meanings.

  1. 1Confirm the property and applicant.
  2. 2Review identity, income, history, references, household, and credit state.
  3. 3Open badges to see method and date.
  4. 4Open only documents the renter shared and respect download controls.

You are finished when

You understand what is supported and what remains unconfirmed.

Step 2

Read evidence and sources

Verified, self-reported, and pending information have different meanings.

Review application →

Step 3 of 3

Ask, approve, or decline

Record the action so the renter and audit trail stay aligned.

  1. 1Use Messages for specific clarification.
  2. 2Send a tracked credit request only when needed.
  3. 3Choose Approve or Decline after review.
  4. 4Confirm the application status updates.

You are finished when

The decision and actor are recorded and the renter is updated.

Important

Rentifi supports the workflow; it does not replace applicable housing and human-rights obligations.

Step 3

Ask, approve, or decline

Record the action so the renter and audit trail stay aligned.

Record decision →
3

Issue and complete a lease

Generate a lease from an approved application and track signatures.

Before you start

  • An approved application
  • Final rent, term, services, and contact details
  • Authority to issue the lease

Step 1 of 3

Start from the approved application

This carries known party and property facts into the lease.

  1. 1Filter Applications to Approved.
  2. 2Open the intended renter and property.
  3. 3Review prior lease issuances to avoid duplicates.
  4. 4Choose Issue lease.

You are finished when

The lease form opens for the correct application.

Step 1

Start from the approved application

This carries known party and property facts into the lease.

Open approved application →

Step 2 of 3

Confirm every term

Pre-filled facts still require landlord review.

  1. 1Review parties, property, rent, deposit, services, and notices.
  2. 2Complete dates and missing terms.
  3. 3Preview the government form and schedules.
  4. 4Correct errors before signing and issuing.

You are finished when

The renter receives an accurate landlord-signed lease.

Step 2

Confirm every term

Pre-filled facts still require landlord review.

Issue lease →

Step 3 of 3

Track renter signature

Lease history stays on the application.

  1. 1Find the issued lease entry.
  2. 2Check which signature is outstanding.
  3. 3Use Messages if a correction is needed.
  4. 4Download and retain the fully signed copy.

You are finished when

Both parties can access the completed lease.

Step 3

Track renter signature

Lease history stays on the application.

View lease status →
4

Work with a team or agent

Grant only the access and authority needed for a defined role.

Before you start

  • The invitee’s correct email
  • A clear role definition
  • A recorded agreement for brokerage representation

Step 1 of 3

Invite the right relationship

Team and agent invitations serve different purposes.

  1. 1Choose Team for internal staff or Agents for an independent relationship.
  2. 2Enter the correct email and send.
  3. 3Review or withdraw pending invitations.
  4. 4Confirm access becomes active only after acceptance.

You are finished when

The relationship clearly shows pending or active.

Step 1

Invite the right relationship

Team and agent invitations serve different purposes.

Manage team →

Step 2 of 3

Review the agent relationship

Connection, brokerage designation, and authority are separate.

  1. 1Open the agent record.
  2. 2Confirm independent connection or brokerage designation.
  3. 3Review current visibility before adding authority.

You are finished when

You know why the agent has access.

Step 2

Review the agent relationship

Connection, brokerage designation, and authority are separate.

Review agents →

Step 3 of 3

Grant exact authority

Viewing does not automatically permit deciding, issuing, or signing.

  1. 1Open Representation for the intended agent.
  2. 2Enable only required permissions.
  3. 3Save and verify the summary.
  4. 4Revoke authority when the assignment ends.

You are finished when

The agent can perform only actively granted actions.

Step 3

Grant exact authority

Viewing does not automatically permit deciding, issuing, or signing.

Review authority →

Continue learning

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